10.3. Reappointment as Instructors

Each Spring, the Department Head submits via the RAAP process by email to the OFA at: facappt@hms.harvard.edu and Dropbox

• A MARS-generated spreadsheet that includes the following information:
  • The faculty member’s teaching hours from the prior year
  • Confirmation of the current mentor name
  • Date of the most recent annual career conference
• HMS-formatted CV, ideally in the Faculty of Medicine CV Generator. Note that for the first reappointment of Instructors and Lecturers initially appointed in 2025, having a CV in the CV Generator will be required.

Every 5 years, the Department Head submits the following materials by email to the OFA at: facappt@hms.harvard.edu

• Letter describing the candidate’s role in the department, including teaching responsibilities, candidate’s potential for academic advancement, and statement of integrity and professionalism in addition to confirmation of items listed below.
  • Candidate holds active hospital appointment at primary affiliate (those appointed through an affiliated institution)
  • Candidate has been re-credentialed (if a clinical appointment)
  • Distribution of effort by job location
  • Current teaching activities
  • That candidate not currently serving as a trainee (Some faculty will seek additional, part-time training through a fellowship program while still primarily serving as a faculty member. Departments will be asked to explain the percent effort dedicated to this additional training role in determining whether the Instructor or Fellow title is appropriate.)
  • Name of candidate’s mentor
  • Date that the annual career conference was completed
  • That HMS policies have been re-reviewed with the candidate
  • Conflict of Interest forms on file with the department are up to date
  • Candidate’s current home address, phone and email
• Candidate’s CV in the Faculty of Medicine format, including documentation of teaching activities